Education CRM for Higher Education Providers
Higher education teams manage enquiries across multiple courses, intakes, and campuses. Student Convert is an education CRM designed to keep conversations organised, guide applicants through a clear intake path, and maintain consistent follow up across Australia and overseas markets.
+$7 Million
67% Reduction
+$1.2 Million
5-13 Extra Sales
+$7 Million
67% Reduction
+$1.2 Million
5-13 Extra Sales
Proud Sponsors of
Built for admissions teams managing complexity at scale
Multi intake enrolments
Organise applicants by intake, course, or pathway so follow up stays relevant.
Multi campus operations
Maintain ownership and visibility across teams without duplicating work.
Domestic and international enquiries
Manage applicants across sources, regions, and time zones in one system.
Course and program variety
Keep context clear across programs, entry requirements, and pathways.
Team handoffs without confusion
Ensure the next staff member can continue the conversation with full context.
Visibility for leaders
See pipeline movement and activity without manual reporting or spreadsheets.
What changes when your admissions workflow is clear
Before
- Enquiries sit in inboxes and spreadsheets with unclear ownership
- Applicants receive inconsistent responses depending on who replies
- Follow up is reactive instead of structured
- Leaders rely on manual reports to understand performance
- International applicants fall through gaps when time zones shift
After
- One applicant record with full conversation history and notes
- Clear ownership and next action so no enquiry is missed
- Structured follow up that still sounds human
- Practical pipeline visibility for admissions and leadership
- Clean handoffs across campuses and regions
Solutions that support higher education admissions
Enquiry and Enrolment Systems
Create a clear intake path from first contact to enrolment.
Conversation Hub
Keep every message and note in one shared applicant record.
Workflows and Dashboards
Give staff clear steps and leaders reliable visibility.
Pipeline and Opportunities
Track stage movement and next actions across intakes.
Campaigns
Run consistent follow up across applicant groups and intake periods.
Reactivation
Re engage applicants who paused or did not convert.
Lead Generation
Improve capture quality and enquiry handling.
Revenue Reporting
Understand enrolment performance with practical reporting.
Retention and Student Progress Support
Stay connected after enrolment to reduce learner drift.
Here’s how it works
Systemise the admissions workflow
We map your student journey from first enquiry through to enrolment, identifying where clarity, ownership, or follow up breaks down. This creates a consistent admissions framework your team can rely on.
Automate and support follow up
Structured workflows and communication paths are put in place so applicants receive timely, relevant follow up without relying on manual effort or individual habits.
Improve conversion and visibility
With a clear system in place, admissions teams gain pipeline visibility, leadership sees what is happening in real time, and enrolment outcomes improve without adding complexity.
What other people say about Student Convert
Admissions visibility without manual reporting
What admissions teams can see
Day to day visibility helps admissions teams stay organised, respond consistently, and manage applicants across intakes without relying on personal spreadsheets.
- Enquiry performance by channel and course interest
- Applicant status and next action across the pipeline
- Follow up activity and response behaviour
- Workload visibility across team members
What leaders gain
Leadership visibility is designed to support oversight and decision making without micromanagement or manual reporting.
- Pipeline movement by stage and intake period
- Conversion trends without spreadsheet consolidation
- Team activity visibility across campuses and regions
- A shared source of truth for enrolment performance
Student Convert is GUARANTEED to work for you!
Implement our proven marketing and conversion optimisation system to automatically follow up your enquiries so they move toward enrolment.
If you don't make at least TWO TIMES back in revenue than you invest in our service, we will work with you FOR FREE until you are making a positive return on your investment.
* Terms and Conditions Apply.
Ask yourself
Find out how Student Convert can help you profitably enrol more students
Hear from our clients
Student Convert helped us grow from 1500 students per year to over 4000 in just 4 years. Prior to the work of Tracie and the team, it was a constant battle to find anyone that could provide a reliable stream of leads at a reasonable cost. Add in the Student Convert platform and the manner it allows us to interact with leads and it has been a complete game changer. Do yourself a favour and check out what they can do for you!
Bruce Bell
The team at Student Convert have changed the way we do business. The program has created a seamless link between our sales team and our clients. Generating and nurturing leads has never been easier. There is a great balance between automation and still being able to provide our clients with a personal experience. Previously we have used HubSpot. The Student Convert platform is designed specifically for RTOs, HubSpot is more expensive and does not provide the customer support and knowledge offered by the Student Convert team. Simply put, Student Convert has helped us achieve better outcomes, has better support, is more cost-effective and a game changing experience all-round.
Acadia Education
Susie Boyer
Student Convert blew us away. Everything just clicked, and the process was seamless. We had a full marketing team built into the CRM, one package, one fee, no hidden extras. The results have been our best campaigns ever, with profitability soaring and new records every year. Unlike others who charged extra for everything, Student Convert included it all emails, campaigns, support. It felt like we finally had the right team. The difference was immediate, and from the first campaign we knew we’d made the right choice. Student Convert made everything effortless so we could focus on our business, not the tech. The results spoke for themselves, and they keep getting better.
Dale Gillham
Student Convert Case Study: RTO Grows From $2.8M To $15M Per Year In Revenue In Less Than 4 Years
Ready to bring clarity to your admissions workflow?
ENROLMENT AUDIT and we will map Student Convert to your higher education admissions process. We will identify the first change that creates clarity and protects follow up as demand grows.
Some of the providers we're working with
Discover the 5-Minute Secret Transforming RTO Revenue in 2025!
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